Navigating being short staffed

Written by on April 13, 2023

Being short-staffed can be a significant challenge that can impact the success of your team. Here are some tips to help navigate staffing shortages and ensure that your competitive swimming program runs smoothly:

Prioritize the retention of experienced coaching staff: Experienced coaches are essential to the success of your team, so it’s important to prioritize their retention. Offer competitive wages, opportunities for professional development, and create a positive work environment to ensure that your coaching staff feels valued and motivated to stay with your program.

Cross-train staff members: In addition to experienced coaches, it’s essential to have a well-trained and diverse staff that can handle different roles and responsibilities. Cross-training staff members to perform different tasks such as coaching, lifeguarding, or administrative duties can help ensure that you have enough personnel to cover all necessary tasks, even when you’re short-staffed.

Use technology to streamline administrative tasks: Administrative tasks such as scheduling, billing, and communication can take up valuable time and energy. Consider using technology tools such as online registration systems, scheduling software, and team communication apps to streamline these tasks and free up more time for coaching and training.

Be proactive in recruitment: When you’re short-staffed, it can be tempting to hire anyone who is available. However, it’s essential to be proactive in your recruitment efforts and focus on hiring staff members who are experienced, qualified, and a good fit for your team culture. Utilize your network and social media channels to reach out to potential candidates, and be sure to clearly communicate your expectations and requirements for the position.

Consider outsourcing non-coaching tasks: To alleviate some of the pressure on your coaching staff, consider outsourcing non-coaching tasks such as lifeguarding or administrative duties to third-party providers. This can help ensure that your coaching staff can focus on coaching and training, while also ensuring that all necessary tasks are covered.

In conclusion, being short-staffed can be a significant challenge for competitive swimming programs, but there are steps you can take to address these issues. By prioritizing the retention of experienced coaching staff, cross-training your staff, using technology to streamline administrative tasks, being proactive in your recruitment efforts, and considering outsourcing non-coaching tasks, you can help ensure that your program runs smoothly and your team achieves its goals.

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